Stipend Information

ADULT COMMUNITY CORRECTIONS DIVISION STANDARD OPERATING PROCEDURES

Procedure No.: ACCD 5.1.202         Subject: STIPEND, SPECIAL NEEDS AND REENTRY                                                                        FUNDING

Reference: 2-15-112, MCA; 53-1-203, MCA

Effective Date: 08/22/02                Revision Dates: 04/27/04; 06/06/11; 11/07/12; 05/10/13

Signature / Title: /s/ Pam Bunke, ACCD Administrator

I. DIVISION DIRECTIVE:

The Adult Community Corrections Division’s facilities will follow established procedures      when issuing monetary stipends or special needs funds to prerelease offenders to              expedite their discharge or assist with their prerelease stay. Procedures will also be            followed for the disbursement of reentry funds to offenders.

II. DEFINITIONS:

ACCD-Adult Community Corrections Division Program/Facility – The Division includes          the Adult Interstate Bureau, Missoula Assessment and Sanction Center (MASC),                Treasure State Correctional Training Center (TSCTC), and the Probation & Parole                Bureau which provides the following programs: Day Reporting Program (DRP),                  Intensive Supervision Program (ISP), and Enhanced Supervision Program (ESP).                Contract facilities include Prerelease Centers (PRC), Sanction Treatment Assessment          Revocation & Transition (START), Warm Springs Addiction Treatment & Change                  Program (WATCh), Connections Corrections Program (CCP), Passages Alcohol and Drug      Treatment (Passages ADT), Passages Assessment, Sanction & Revocation Center                (Passages ASRC), NEXUS Correctional Treatment Center (NEXUS), and Elkhorn                  Treatment Center (Elkhorn).

Department – The Montana Department of Corrections.

Montana Offender Reentry Initiative – A multi-agency effort with the mission of                  implementing a seamless plan of services and supervision developed with each                  offender in the targeted population and delivered through state and local collaboration,      from the time of the offender’s entry to custody through completion of his/her                  sentence. The Initiative’s ultimate goal is to reduce the rate at which offenders return        to prison.

Prerelease Facility Contract Manager – The Department’s employee who acts as the            liaison for services and monitors the contractual agreement between the Department        and prerelease centers: Alpha House PRC, Gallatin County Re-entry Program, Butte            PRC, Great Falls Transition Center, Helena PRC, and Missoula PRC.

Special Needs – A monetary payment to offenders residing at prerelease centers who        require assistance to maintain program eligibility due to medical, mental health,                physical limitations or other circumstances which prevents the offender from                      participating in some or all of the required components of prerelease.

Stipend – A one-time monetary payment of up to $500 to offenders residing at                  prerelease centers designed to expedite their discharge.

 

Procedure No.: 5.1.102 Chapter: Offender Programs Page

Subject: STIPEND, SPECIAL NEEDS AND REENTRY FUNDING

Treatment Facility Contract Manager – The Department’s employee who acts as the liaison for services and monitors the contractual agreement between the Department and ACCD contracted treatment facilities: START, CCP, Passages, Elkhorn, NEXUS and WATCh.

III. PROCEDURES:

Requests for stipends, special needs or reentry funds will be reviewed and considered         on a case-bycase basis by the Prerelease Facility or Treatment Facility Contract                 Manager (Contract Manager) and the Facilities Program Bureau Chief or their                     designees.

For offenders whose sentences are expiring without further supervision, a maximum of       $300 is available.

Once approved, funds will be disbursed to a vendor for an offender’s needs only;               however, funding should not be used for payment of offender’s overdue expenses               (rent, utilities, etc.). Funds will not be disbursed to family members or friends or used       for their expenses.

If an offender approved for funds receives a revocation before the funds are used, the       funds will be returned to the Department.

A. Stipends: Prerelease offenders who have successfully completed their treatment                 program may be eligible for a monetary stipend, not to exceed $500, to expedite               their discharge from a prerelease center program. Stipends in excess of $500 may be         considered on a case-by-case basis by the Prerelease Facility Contract Manager and           Facilities Program Bureau Chief.

B. Special Needs Funds: Special needs funding may be available to offenders who need           assistance in completing a prerelease center program. The requested amount must           be reasonable and justifiable, specifically allocated for a service, equipment, or other         need, and articulated in the request.

C. Reentry Funding: Pursuant to the Montana Offender Reentry Initiative, monetary               payments may be available to offenders in a prerelease center or treatment facility,           or under the supervision of the Probation & Parole (P&P) Bureau, to assist in his/her           reentry into the community. The offender must be in compliance with his/her                     supervision and have no means to pay for the needed service. The request may be             for an ongoing need (i.e., rent, counseling, etc.). The requested amount must be               reasonable and justifiable, specifically allocated for a service, equipment, or other             need, and articulated in the request.

    D. PROCEDURE: RESPONSIBILITY:

     1. Request for Stipend:

a. The General Information and Stipend Request sections of ACCD 5.1.202(A)                        Stipend/Special Needs/Reentry Request are completed, signed and submitted to the          Contract Manager at correquests@mt.gov. Email subject line must read as follows:            “Facility name: offender last name, first name, Stipend.”

b. The Request must include:

i. an explanation from the offender for the requested stipend;

ii. information regarding the offender’s progress, conduct, and general attitude;                     Case Manager/ PRC Director or designee Case Manager/ PRC Director or                           designee Procedure

No.: 5.1.102 Chapter: Offender Programs 

Subject: STIPEND, SPECIAL NEEDS AND REENTRY FUNDING

iii. treatment completed (if applicable);

iv. the amount of money the offender has in his/her resident’s account and any                      outstanding debts;

v. the length of time the offender would have to remain in the program, should a                  stipend not be approved; and

vi. the monetary savings to the Department of Corrections for an early release.

c. After review, Request is forwarded to Facilities Program Bureau Chief for signature.            Bureau Chief returns form to Contract Manager.

d. If approved, Request is forwarded to the Contract Beds Accountant, ACCD Budget             Analyst and prerelease staff. In most cases payment is made to the facility, which             then makes payment to the appropriate party for expenses or needs.

2. Request for Special Needs

a. For consideration of special needs of an offender, the General Information and                    Special Needs/Reentry Funds Request sections of ACCD 5.1.202(A) Stipend/Special            Needs/Reentry Request are completed, signed and submitted to the Contract                    Manager at correquests@mt.gov. Email subject line must read as follows: “Facility:            offender last name, first name, Special Needs.”

b. The Request may be pre-approved prior to placement after the offender’s needs                 have been identified, or can be requested during offender’s placement.

c. The Request must include:

i. information regarding the offender’s progress, conduct, and general attitude;

ii. treatment completed (if applicable);

iii. the amount of money the offender has in his/her resident’s account and any                      outstanding debts;

iv. identification of needed assistance, such as room and board, weekly draws,                       medication, treatment costs, etc.;

v. an estimated monthly cost;

vi. length of time assistance will be needed;

vii. background information and justification for needed assistance identified,                          contingency plans, etc.

d. After review, Request is forwarded to Facilities Program Bureau Chief for                           signature. Bureau Chief returns form to Contract Manager.

e. If approved, Request is forwarded to the Contract Beds Accountant, ACCD Budget             Analyst and facility staff.

f. If approved, facility will include special needs amount on monthly invoice for                     payment.

3. Request for Reentry Funds

a. The General Information and Special Needs/Reentry Funds Request sections of                  ACCD 5.1.202(A) Stipend/Special Needs/ Reentry Funds Request are completed                and signed;

Contract Manager Bureau Chief Contract Manager Case Manager/ PRC Director or              designee Contract Manager Bureau Chief Contract Manager PRC Staff Case                        Manager/ IPPO/P&P Officer/ Facility Administrator

 

Procedure No.: 5.1.102 Chapter: Offender Programs Page

Subject: STIPEND, SPECIAL NEEDS AND REENTRY FUNDING

i. The Request must include:

1) information regarding the offender’s progress, conduct, and general                                  attitude;

2) treatment completed (if applicable);

3) the amount of money the offender has in his/her resident’s account and                           any outstanding debts;

4) identification of needed assistance, such as room and board, weekly draws,                       medication, treatment costs, etc.;

5) an estimated monthly cost;

6) length of time assistance will be needed;

7) background information and justification for needed assistance identified,                         contingency plans, etc

ii. The Request may be pre-approved after the offender’s needs have been                             identified, even if prior to placement, or can be requested during offender’s                       placement.

b. Request is submitted as follows:

i. Case Manager submits Request to Facility Administrator for signature;

ii. IPPO/P&P Officer submits Request to RA or designee for signature;

iii.Facility Administrator/RA submits Request to the Contract Manager at                              correquests@mt.gov. Email subject line must read as follows: “Facility:                              offender last name, first name, Reentry.”

c. After review, Request is forwarded to Facilities Program Bureau Chief for                          signature. Bureau Chief returns to Contract Manager.

d. If approved, Request is forwarded to the Contract Beds Accountant for payment,               with copies to ACCD Budget Analyst and facility staff/P&P Officer. Case Manager                 IPPO/P&P Officer Facility Administrator/RA

Contract Manager. Bureau Chief. Contract Manager

E. Prescription Medication for Offenders with Mental Illness: The Department maintains          the Prescription Medication for Offenders with Mental Illness Project (DOC 4.5.29) to          provide services for eligible offenders. The request form for this service is attached to        this procedure and should be emailed to CORMED@mt.gov. Email subject line must            read as follows: “Facility: offender last name, first name, MH Meds.”

The Contract Manager will review and approve or deny request.

IV. CLOSING:

Questions concerning this procedure should be directed to the Contract Manager or Facilities Program Bureau Chief.

 Forms

ACCD 5.1.202(A)      Stipend/Special Needs/Reentry Funds Request

DOC 4.5.29              Medication Request Form